International Ship and Offshore Structures Congress 2018
9-13 September Liege - Belgium  &  Delft - The Netherlands
Statutes of the Congress

1. Aims
The International Ship and Offshore Structures Congress (ISSC) is a forum for the exchange of information by experts undertaking and applying marine structural research. The aim of the ISSC is to further understanding in the various disciplines underpinning marine structural design, production and operation through internationally collaborative endeavours.

Specific objectives are:
  » to make recommendations for improvements in design, production and operations procedures;
  » to review research in progress and to facilitate the evaluation and dissemination of results from recent investigations; and
  » to identify areas requiring future research.

Structures of interest to the ISSC include ships, offshore structures and other marine structures used for transportation, exploration, and exploitation of resources in and under the oceans.


2. Meetings
The ISSC shall be held once every three years. The host country shall be fully responsible for the organisation of the Congress. A host country shall be selected by the Standing Committee (SC) on the basis of submissions made by interested countries at Interim Meetings of the SC. The order of host countries shall aim to reflect the worldwide geographic distribution of the ship, offshore structure and other marine structure industries and the interest and level of participation in the ISSC.

The duration of the working programme, consisting of the submission of committee reports and subsequent discussion, should not exceed five days. Simplicity should be aimed at keeping the cost of the meetings at a minimum.


3. Organization

Congress
1 Participation
Participation in the Congress is conditional upon invitation by the Standing Committee (SC) of the ISSC through the Chairman. Invitation should be restricted to Committee Members, Observers, Correspondents and others qualified by reason of professional responsibility or published work to contribute usefully to the discussions at the Congress. The total number of delegates should preferably not exceed 250.

2 Chairman
The chair of the Congress will be held by the Chairman of the SC.

3 Decisions
Decisions at the Congress or by committees should preferably be unanimous. No decisions on technical questions are to be made by voting.

4 Official Language
The official language of the Congress is English.

Standing Committee (SC)
1 Membership
A committee of not more than fifteen members, all from different countries, will be maintained through consensus of the SC. Experience in and commitment to ISSC, hosting of ISSC Congresses, extensive marine structures experience and encouragement of worldwide participation in ISSC are considerations in establishing SC membership.
The membership of the Standing Committee shall properly reflect the worldwide geographic distribution of the ship, offshore structure and other marine structure industries and the interest and level of participation of each country in the ISSC. The SC holds executive power until the next Congress meeting.
An individual shall not be a member of the SC for more than three consecutive periods. Where a member of the SC resigns office between two Congresses, the Chairman shall appoint a replacement after consultation with members of the SC, with the resigning member and with representatives of the member's country.

2 Duties
The duties of the SC shall be:
  a) to ensure the continuation, productivity and relevance of the ISSC, including maintenance of the statutes;
  b) to facilitate the planning of the Congress by the host country;
  c) to formulate mandates for the Technical and Specialist Committees subject to the approval of the Congress;
  d) to decide on the delegates to be invited to the Congress;
  e) to select members for the various Technical and Specialist Committees;
  f) to nominate SC members to act as liaisons with the various Technical and Specialist Committees;
  g) to liaise with designated Correspondents, raising the interests of the subject in the latters countries, and
  h) to make all other decisions necessary for the successful organisation of ISSC.

3 Chairman
The Chairman of the SC is the representative of the host country for the next Congress. The Chairman is responsible for making the necessary detailed plans for the Congress with the assistance of the Secretary of the SC. The immediate past chairman is ex-officio a member of the SC whose task is to provide assistance to the Chairman in dealing with matters pertinent to the successful conduct of the ISSC activities. An immediate past chairman shall automatically be a country's representative on the SC and may, in doing so, serve a fourth term on the SC.

4 Secretary
The Secretary of the SC shall be appointed by the SC on the basis of the Chairman's recommendation.

5 Meetings
The main meetings of the SC shall be held during the Congress. At such meetings, the SC shall:
  a) review final preparation of the Congress;
  b) receive reports from Correspondents;
  c) select new Committee Members and Committee Chairman;
  d) hold joint meetings with the outgoing and incoming Committee Chairman; and
  e) hand over responsibility to the new SC.
The SC shall also normally hold two Interim Meetings between Congresses in order to:
  a) review progress of the Technical and Specialist Committees;
  b) check on progress of the organisation of the Congress; and
  c) select the host country for the subsequent Congress.

Technical and Specialist Committees
1 Membership
At each Congress, an appropriate number of Technical and Specialist Committees shall be formed to fulfil the objectives of ISSC.
The number of members of a Technical Committee should not normally exceed twelve and of Specialist Committees should not exceed ten. No delegate shall be a member of more than one committee.
Members shall be selected at a Congress either from amongst the Congress participants or from acceptable nominees. Members shall serve for the term of the Congress and are normally eligible for a second term. Continued membership of any one committee beyond a second term requires outstanding performance.
Members who have not been effective during their term should not be proposed for re-election. A Committee Chairman may propose to the SC the replacement of ineffective members during their term in the event that a replacement member is needed to provide important input.
When a member resigns before completing their term, the Chairman of the SC may, with the approval of the SC, appoint a new member after consultation with the Committee Chairman concerned.

2 Duties
The duties of each committee shall be:
  1. to carry out the mandate formulated by the SC;
  2. to prepare a report which represents the coordinated views of the committee on the state-of-the-art, the progress since the previous congress and recommendations for further research; and
  3. to arrange meetings and discussion forums to facilitate preparation of the report.

3 Chairman
The chairman of each newly-formed committee shall be selected by the SC from a list of about three candidates nominated by the committee. The chairman is ultimately responsible for the successful delivery of the committee's duties.
Shortly before the end of his term, the chairman shall submit a brief report to the Secretary of the SC concerning the major accomplishments of the committee, possible adjustments to the mandate, evaluations of the performance of the Committee Members, and other matters of concern to the ISSC.
Committee Chairmen shall be discharged at the end of each term. Re-selection is possible for one consecutive term only. The SC shall take all necessary action to ensure the proper working of a committee and has the authority to change the Chairman to ensure such proper working.
When a Committee Chairman resigns office during their term, the Chairman of the SC will, in consultation with and agreement of the SC, appoint a new Committee Chairman.

Correspondents
In order to simplify contacts with countries participating in the ISSC but not represented in the SC, the Chairman of the SC can ask a representative from each of these countries to act as a Correspondent.
The Correspondent shall:
  a) handle all matters of a general nature concerning ISSC with regard to their countries, including nominations for membership of various committees and Observers;
  b) send material of a technical nature to appropriate Committee Chairmen, with a copy to the Secretary;
  c) endeavour to attend at least one meeting of the joint SC and Correspondents between two Congresses; and
  d) liaise with the appropriate, designated SC member to ensure that the interests of the subject within their country are brought to the attention of the SC.

Observers
Observers are individuals invited to the Congress by the SC Chairman who are qualified by reason of professional responsibility or published work and able to contribute usefully to the discussions at the Congress.
Observers may participate in all technical and social activities of a Congress as well as in committee meetings at the invitation of the corresponding Committee Chairman.

Official Discusser
The SC will appoint an Official Discusser for each Technical and Specialist Committee, as appropriate. The Official Discusser shall critically assess the Committee's report as to its success in complying with its mandate, and that all significantly relevant progress in the subjects concerned have been addressed in the committee report. The Official Discusser should submit this assessment in writing before the Congress and should present it orally to the Congress. The presentation shall avoid personal and commercial promotion.
Official Discussers shall be appointed by the SC, chosen from amongst three nominations made by each of the committees.


4. Administration and Finance
Committee Reports
Committee reports shall be published by the host country and distributed to all delegates in ample time before the Congress.
After the meeting, the Official Discussers' assessments and Congress discussions on the Committee's reports shall be published by the host country and distributed to all delegates.
Every effort shall be made by the host country to disseminate the publications to a target audience of practising engineers, researchers, academics and students with the aim to disseminate knowledge on marine structures.
All reports shall be produced in accordance with the format prescribed by the host country and should be consistent with international publishing standards. For the Committee reports, the names of the Chairman and other contributors to the report shall be listed on the title page.

Costs
The host country is responsible for all of the costs involved in the mounting of a Congress covering both the technical and social programmes. For the technical programmes, this shall include the provision of assembly rooms, the recording of discussions, and the technical equipment necessary for presentations at the Congress. The host country shall be permitted to fix a registration fee payable by those attending the Congress to cover one set each of the Congress publications and all other costs required to host the Congress.
Additional copies of the Congress publications may be sold by the host country, at a charge subject to the discretion of the host country.